E61 – Trevor Lohrbeer / Founder of Day Optimizer

Scheduling and completing tasks throughout your day can sometimes be frustrating or overwhelming to keep up with. Trevor Lohrbeer wants to change the way we plan our day with his One Big Tip, which involves using his app called the Day Optimizer. It helps users schedule not only tasks but also the time needed to complete them.

A New Way to Schedule Your Day

Known as a serial entrepreneur, Trevor Lohrbeer is dedicated to helping his clients reach their full potential in business ventures or simply their day-to-day lives through the way that they organize their daily tasks. To this end, he created an app called Day optimizer, which is a bit different than your average task managing app.

While Day Optimizer does have a task scheduling feature, it’s main distinction lies in the way it allows you to schedule time blocks for completing your daily tasks. With this method, you are not only scheduling start times for your tasks but also end times. This will, as Trevor puts it, both “reduce procrastination and keep you more focused.” By doing this, you are specifically committing to not only the task but also the allotted time frame to complete it.

The Day Optimizing Process

Trevor explains this planning process further with his One Big Tip, broken down into three steps: commit, allocate, and schedule.

The commit step is simply writing down your list of tasks for the day, whether in a basic list or by using some kind of task management app. After you’ve done this, you then need to filter through that list and choose which things you can and will actually commit to that day. You don’t have to try to complete everything. In fact, Trevor states that it’s better to “commit and narrow your focus down to a much smaller set of things.”

Once you’ve set your commitment to these tasks, the next step is allocation. Here, you assign a specific time for each task to be completed. Trevor recommends not trying to set a time for how long it will necessarily take you to finish, and instead focus on how long you want to spend on that project for the day. Then once that time is up, you can move on and allocate more time to finish a task in the following days.

The final step is scheduling. Organizing and scheduling tasks in your day is often the easy part, and many often overlook scheduling buffer time between these tasks. If you have an interruption in your day and you have no extra time, it’ll be difficult to address that interruption and stay on schedule at the same time. Trevor notes that “the interruption often creates mindfulness,” as we are forced to ask ourselves which is more important, the task or the interruption. This mindfulness and focus created by the Day Optimizer method allows for greater productivity and time management as we go through our daily lives.

You can download the Day Optimizer for yourself for web or mobile devices at www.dayoptimizer.com. You can also connect with them on Facebook and Instagram under Day Optimizer or on Twitter @DayOptimizerApp.